VANDAMInvoice to ERP
Supplier invoices checked.Exceptions ready for review.
A system that reads supplier invoices, matches their lines to your articles and prices, and posts under your approval rules. Your finance team receives a review queue for the items that need a decision.
$24,000 three weeks
Norvik Cleaning Supply
Inbox clear
- lines read
- 14
- posted to the ERP
- 11
- for review
- 3
Shipping labels 4×6, roll of 500
Brightline Packaging · invoice BP-20417 · PO 4471
Billed $14.90 a roll against an agreed $12.90: $40.00 over on 20 rolls. Finance decides.
Posted to the ERP$5,085.60
- 5100Brightline Packaging · 7 lines$3,603.00
- 5240Microfiber cloths, pack of 10$540.00
- 5240Hand soap refill, 1 gal$273.60
- 5240Floor cleaner, 1 gal$256.50
- 5240Paper towels, case of 12$412.50
For review$1,002.00
Supplier payments are where the fraud goes.
- $3.05B
- lost to business email compromise in 2025, a scam the FBI describes as targeting businesses that work with suppliers and pay by wire.
FBI IC3, 24,768 complaints. - 74%
- of US organizations were hit by business email compromise in 2025. Only 17% use AI against payments fraud.
AFP survey of 465 treasury professionals, 2026. - $9.90
- average cost to process one invoice, against $2.67 for the best teams, with one in five invoices raising an exception.
Ardent Partners, 2026, published with an AP software vendor.
Invoices are in Quickbooks, emails are in Outlook, proposals live in Sharepoint, contracts live in Netsuite, and so on. There is no shared namespace to access all this data across the business.
BeamFebruary 2026Source So no, a smarter OCR alone won’t fix this. The matching rules do.
Give Finance the differences that matter.
An invoice arrives as a PDF or a scan. The article list and the agreed prices live in the ERP. Someone sits between the two, retyping lines and chasing anything unfamiliar, and the routine lines arrive in the same pile as the difficult ones.
Most of that pile needs rules, and a small part needs a person. 
Annelies Gamble, a partner at Zetta Venture Partners, draws the line in her June 2026 essay on agent deployments. “Deterministic automation is for rules,” she writes, with routing an invoice as her example. “Humans are for accountability, ambiguity, and trust.” We build to that split. Matching lines post under the rules you approve. A price difference or an unknown item goes to a review queue with both records side by side and the reason it was flagged, so Finance spends its time on decisions instead of retyping.
Invoice to ERP builds on your company brain: each invoice is checked against the agreements and price lists kept in it.
What Finance sees each morning.
One review queue instead of a pile. Routine invoices post under your rules and never reach it. What is left are the lines where the invoice and your records disagree, each with the reason and both documents side by side.
Finance approves, corrects or sends a question back to the supplier from the same screen. A correction can become a new matching rule, so the same difference does not come back next month.
The parts every setup has.
Your suppliers and articles differ. The parts stay the same.
Document reading
PDFs and scans read field by field, each value tied to its place on the page.
Supplier records
Your suppliers, article codes and agreed prices, as the system matches them.
Matching rules
Tolerances and exceptions in plain words, editable by Finance.
Review queue
Only the lines that disagree, with both records and the reason.
Duplicate check
Same supplier, amount and order number caught before posting.
ERP posting
Approved lines posted into the system you already use.
Audit trail
Who approved what, when, and against which document.
Change log
Every rule change recorded, so a new price never posts silently.
From supplier document to accounting record.
Read your actual invoices
We configure the document reading around PDFs and scans from your suppliers. Article references, quantities and prices keep their source location so the team can check an extracted field.
INV-20931.pdf · fields read - Supplier
- Brightline Packaging
- Article
- BX-440 carton, 40×30
- Quantity
- 1,200 · page 1, line 3
- Unit price
- $0.84 · page 1, line 3
- Total
- $1,008.00
Match and show exceptions
We compare the lines with your supplier records and price agreements. Unknown items and differences enter a review queue with both records visible and a clear reason for the check.
Review queue · 1 of 4 InvoicePrice agreement
- BX-440 cartonBX-440 carton
- 1,200 units1,200 units
- $0.84 each$0.79 each
Price differs by 6%. Agreed tolerance is 2%.
Connect the approved posting
We connect the system to your ERP under the agreed approval rules. Your team receives editable matching rules and a way to monitor changes, quantity differences and duplicate documents.
Posted to ERP today - 86 invoices matched and postedauto
- 4 waiting in reviewFinance
- 1 duplicate blockedINV-20877
- Matching rules changed0
Live in three weeks.
Looked after every month.
You own the rules, the code and the connection. New suppliers, new document layouts and price changes keep arriving, so after go-live we can stay on for a monthly fee.
Hosting
We run the document reading, the matching and the ERP connection, on your infrastructure or ours.
New suppliers
New suppliers and document layouts set up as they arrive, so they match from their first invoice.
Rule review
A monthly look at what reached the queue, and which corrections should become rules.
Check-ins
A monthly session with Finance on match rates, open exceptions and what to automate next.
What you
receive.
Document extraction
Configured for your supplier documents.
Matching rules
Your suppliers, article codes and prices, editable by your team.
Review queue
Exceptions with the source and reason shown together.
ERP connection
Posting into the system you already use.
supplier lines matched to articles for a nine-site retail group, against their live ERP.
Where Invoice to ERP leads.
Each next step has its own service.
Company Brain
Comes before: the agreements and price lists every invoice is checked against.
$19,200
Agent Ops
We run it after go-live: every run logged, every failure fixed and explained.
$3,200/mo
Token Ledger
What the agent costs per invoice, next to the hours it saves.
$9,600 + $1,600/mo
Eval Suite
Tests every new model on your own invoices before it touches the ledger.
$12,800
Before you ask.
Does it post anything without approval?
Only lines that match your records within the tolerances you set. Everything else waits in the review queue for a person.
Which ERP systems does it work with?
Systems with an API or an import format. We confirm the connection for your ERP before the project starts.
What happens with scanned or handwritten invoices?
Scans are read like PDFs. Fields the system cannot read with confidence go to the queue with the original image next to them.
Can Finance change the rules themselves?
Yes. Rules are written in plain words and every change is logged with who made it.
Claude
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