Read your actual invoices
We configure the document reading around PDFs and scans from your suppliers. Article references, quantities and prices keep their source location so the team can check an extracted field.
Supplier invoices checked.
Exceptions ready for review.
A system that reads supplier invoices, matches their lines to your articles and prices, and posts under your approval rules. Your finance team receives a review queue for the items that need a decision.
Scope & pricingExample deliverable
Finance workspace
Invoice review
| Item | Invoice | Agreed | Review |
|---|---|---|---|
| Shipping boxes | $48.00 | $48.00 | Matched Follow posting rules. |
| Cleaning cloths | $21.00 | $18.00 | Review price Finance decision needed. |
| Replacement part | $32.00 | Item not found | Identify item Ask Purchasing. |
Why it helps
Give Finance the differences that matter.
An invoice arrives as a PDF or scan, while the article list and agreed prices live somewhere else. Someone has to move between them, retype the details and investigate anything unfamiliar. The routine lines and the difficult ones arrive in the same pile.
We connect those checks to your ERP, the business system holding your purchasing and accounting records. Matching lines follow the posting rules you approve. A price difference or unknown item becomes a review case showing the source and the reason it was flagged, so Finance can act with the context in front of them.
How we deliver it
From supplier document to accounting record.
Match and show exceptions
We compare the lines with your supplier records and price agreements. Unknown items and differences enter a review queue with both records visible and a clear reason for the check.
Connect the approved posting
We connect the system to your ERP under the agreed approval rules. Your team receives editable matching rules and a way to monitor changes, quantity differences and duplicate documents.
What you receive.
For finance and operations teams at multi-site businesses.
Useful when invoices are retyped or checked against separate price sheets.
Document extraction
Configured for your supplier documents.
Matching rules
Your suppliers, article codes and prices, editable by your team.
Review queue
Exceptions with the source and reason shown together.
ERP connection
Posting into the system you already use.
3,550 supplier lines matched to articles for a nine-site retail group, against their live ERP.