# Personal AI Setup by VANDAM: Your own assistant, set up properly > One week to set up your personal AI properly. Connected to your mail, calendar, documents and CRM with the permissions you choose. Your priorities, people and writing voice written down. A handful of skills for the work that fills your week URL: https://vandam.ai/personal-ai-setup Contact: hendrik@vibelab.be # An assistant that knows your week and writes the way you do. One week to set up your personal AI properly. Connected to your mail, calendar, documents and CRM with the permissions you choose. Your priorities, people and writing voice written down. A handful of skills for the work that fills your week, and coaching until it becomes a habit. [Discuss the project](mailto:hendrik@vibelab.be?subject=VANDAM%20/%20Personal%20AI%20Setup) **$4,800** one week · per person ## The week goes to meetings and the mail around them. - **72%** of a CEO’s work time goes to meetings, 37 in an average week. Porter and Nohria, 27 CEOs, [Harvard Business Review](https://hbr.org/2018/07/how-ceos-manage-time), 2018. - **117** emails reach the average worker every day, most of them skimmed in under a minute. [Microsoft](https://www.microsoft.com/en-us/worklab/work-trend-index/breaking-down-infinite-workday), Work Trend Index, June 2025. - **2 hours** less a week on email for workers who used an AI assistant built into their mail, meeting and writing apps. Field experiment with 7,137 workers in 66 firms, [NBER](https://www.nber.org/papers/w33795), 2025. > The most valuable skill sets on the planet right now: 1. people who can set up agents properly, manage them, and run local AI models > > Greg Isenberg, CEO, Late Checkout, June 2026, [Source](https://x.com/gregisenberg/status/2068325550603559402) Most of the hour before a meeting goes to finding the last email. ## Most of an executive’s week is meetings and the mail around them. When Michael Porter and Nitin Nohria tracked how 27 CEOs spent their time, meetings took 72% of it and electronic communication another 24%, reported in [Harvard Business Review](https://hbr.org/2018/07/how-ceos-manage-time). The meetings are the job. The hours around them, sorting the inbox, reading back through a thread before a call, turning a week of notes into an update for the board, are work an assistant can do well once it can see what you see. That last condition is where most setups stop. An executive with a chat window and no access to mail, calendar or CRM gets general answers, and pasting context in by hand costs the time it was meant to save. Setting it up properly means a short list of decisions: what it may read, what it may draft, what it may never send, who your people are and how you write. The setup takes a week because those decisions are yours, and we make them with you, in your own accounts. You leave able to change every one of them yourself. > I’m starting to believe more and more that the most effective employees will have custom agents and personal software they bring to their jobs. > > Cody Schneider, Graphed, November 2025, [Source](https://x.com/codyschneider/status/1993817048896426147) ## How the week runs. 1. Connect what you work in: Mail, calendar, documents and CRM are connected on day one, with your IT lead where needed. It reads by default and drafts when asked. Sending stays with you unless you decide otherwise for a specific kind of message. 2. Write your context down: A session of about ninety minutes on your priorities this quarter, the people who matter and how you work with each of them, and the way you write, checked against your sent mail. The result is a short file you can read and edit. 3. Build your skills, then use them: Inbox triage, meeting briefs from the CRM and past mail, board and investor updates and decision memos, adjusted to how you work. You use them on your real week with a short daily check-in, and a follow-up a month later. ## Set up in a week. Adjusted as your work changes. Priorities shift every quarter, people change roles and new kinds of work turn up. After the setup we can check in each quarter to refresh your context, tune the skills you use and add the ones you now need. - Context refresh: Priorities, people and projects updated for the new quarter. - New skills: The next repeat task turned into a skill. - Access check: Connections and permissions reviewed against what you agreed. - Coaching call: An hour on what you use, what you skip and why. [Ask about quarterly check-ins](mailto:hendrik@vibelab.be?subject=VANDAM%20/%20Personal%20AI%20Setup%20care) ## What you receive. - Connected assistant: Reads what you allow, drafts and waits for you to send. - Context file: Priorities, people and writing voice in a file you can edit. - Personal skills: Inbox triage, meeting briefs, updates and decision memos. $4,800 one week · per person An indication from past projects. The final price can move a little with the size and complexity of your company, and we agree it in writing before we start. For founders, CEOs and executives at 20–500 person companies. Useful when the week goes to email, meeting prep and updates. [hendrik@vibelab.be](mailto:hendrik@vibelab.be?subject=VANDAM%20/%20Personal%20AI%20Setup) ## Where the setup leads. Each next step has its own service. ### Team Harness From one person to the whole team, with the same care. **$12,800** ### Company Brain Company knowledge your assistant can answer from, with the sources attached. **$19,200** ### AI Colleague A weekly call on what changed and what to add to your setup. **$2,400/mo** ## Before you ask. ### Which assistant do you set up? Usually Claude, connected to Google Workspace or Microsoft 365 and your CRM. If your company already works with another assistant, we set up that one. ### Can it send mail on my behalf? Only if you decide it may. By default it drafts and you send. You can allow sending for one kind of message, such as meeting confirmations, and keep everything else for yourself. ### What about confidential mail? We agree with you, and with your IT lead where needed, which accounts, folders and labels it may read. Board and HR folders often stay out at first. ### How much of my time does the week take? About four hours: a kick-off, the context session and short daily check-ins while you use it on real work. ### Can my executive assistant be involved? Yes, and it often works best that way. Your assistant or chief of staff joins the context session and learns to keep the skills and context up to date.